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Admin answers that tame the paperwork.

The bills, the renewals, the school forms, the folders you keep meaning to start — life admin is not glamorous, but it is mostly small, and small is beatable. These tools score the backlog, do the bill-due calendar maths, settle paper-versus-scan, and walk you through email zero, password inventories, insurance reviews, subscription audits, tax-file keeping, photo backups and the folders that would save your family a hard week. Kind, practical, one small session at a time — heroic weekends not required. The full detailed report costs less than a coffee: $3.95.

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Digital Photo Backup: Size the Job, Plan the Copy

A document box with labelled dividers next to a hard drive and a printed cover page on a dark shelf, quiet grey light — admin records and estate guide

The only photos that survive are the ones with two copies in two places. This calculator sizes the job honestly — your photo count and video hours become a storage figure, and then a recommended drive size that covers the live copy plus the backup with room to grow. It then walks the 3-2-1 habit: three copies, two different kinds of storage, one copy somewhere offsite, with a twice-yearly test that actually opens a file from the backup. A backup that has never been restored is a hope, not a backup — and this plan turns the hope into a habit.

⚡ Free instant check

Work out how much space your photos and videos really need, what size drive covers a live copy plus a backup, and the simple two-copy habit that means no photo is ever lost to a dead phone or a stolen laptop.

❓ Digital Photo Backup: Size the Job, Plan the Copy — FAQ

How much space does a photo library really need?

A phone photo is roughly 3-6 MB and video about 1 GB per hour at typical quality, so a full library is usually tens to hundreds of GB. The calculator applies those figures to your numbers and returns a working total.

Is cloud storage a backup by itself?

Not automatically. If the only copy lives on one cloud account you could lose access to, the two-copy rule still applies. Cloud is a fine second destination; a single copy anywhere is still a single copy.

How often should I test the backup?

Twice a year, open a random file from each copy — not just check that the drive is plugged in. That five-minute test is what proves the chain works before a device actually dies.

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📋 All admin tools

Every tool answers instantly from our own knowledge and calculators — no AI wait, no account. Honest maths and plain-language guidance, always educational and never a substitute for professional advice: life-admin rules differ by country, employer and situation, so each answer tells you what is generally true, what to check locally, and what your next step should be — never hype, never pressure. Results are estimates and next-step aids, not legal, financial, insurance or tax opinions, and nothing you type is stored. Want the deeper, personalised version? Each has a $3.95 full report.

📁 Paperwork & Filing
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📅 Bills, Renewals & Subscriptions
Bill Due Calendar: When Each Bill Is Next DuefreeSubscription Audit: What Is Quietly Leaving Each Month?freeInsurance Policy Review: Annual Renewal CheckfreeTax File Keeping: When Records Can Be ShreddedfreeCar Paperwork: Rego, WOF and Insurance in One Placefree
🗂️ Health, Digital & Legal Files
Account & Password Inventory: One Trusted ListfreeMedical Records Organiser: Health Paperwork That HelpsfreeDigital Photo Backup: Size the Job, Plan the CopyfreeKid Paperwork: School and Medical Files That Follow ThemfreeWill & Enduring Power of Attorney: Get-It-Done ChecklistfreeEstate Folder Basics: What Your Family Would NeedfreeWeekly Admin Hour: A Routine That Beats Heroic Weekendsfree
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Educational information only — not legal, financial, insurance or tax advice, and never a guarantee of outcomes. Admin systems vary by country and situation (we write from a New Zealand base; your local rules may differ): the tools give plain-language estimates and next steps, not professional opinions. For wills, powers of attorney, tax, insurance or medical matters that matter, a qualified local professional is the right next step. Refunds honoured.
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